2024 Rose Parade®, Pasadena, CA
December 29, 2023 – January 2, 2024
Register with Grueninger Music Tours for your trip to the 2024 Rose Parade
and get ready for this once-in-a-lifetime experience!
Tentative Trip Itinerary
Important note: All times are Pacific Standard Time (PST). This itinerary is tentative and subject to change at any time. Please check back to this page for up-to-date information.
DAY 1: Friday, December 29, 2023
- Welcome to Los Angeles
- Private group check-in at the hotel. Marchers to arrive by 4:00pm PST
- Dinner (on own)
- Rehearsal in hotel
DAY 2: Saturday, December 30, 2023
- Buffet breakfast in hotel (included)
- Parade rehearsal
- Photos of the band at the Rose Bowl Stadium*
- In-N-Out Burger lunch provided by the Tournament of Roses (marchers only)
- Stand-still performance during Bandfest*
- Return to the hotel
- Banquet Dinner at hotel (included)
DAY 3: Sunday, December 31, 2023
- Buffet breakfast in hotel (included)
- Spend the day at Disneyland and Disney’s California Adventure
- Lunch and dinner in the parks (on own)
- Return to the hotel
- Relax in the hotel, watch New Year’s Eve celebrations until 9 pm (midnight in Times Square) and then early to bed!
DAY 4: Monday, January 1, 2024
- Boxed breakfast from the hotel (included)
- 2024 Rose Parade (very early bus departure)
- In-N-Out Burger lunch provided by the Tournament of Roses (marchers only)
- Return to hotel, relax and watch the parade replay on TV
- Dinner on your own
DAY 5: Tuesday, January 2, 2024
- Buffet breakfast in hotel (included)
- Hotel check-out
- Arrive home with great memories from California
*These activities are still in the planning stages and not yet confirmed. Any day could have performance opportunities requiring scheduling flexibility.
Inclusions
- 3 or 4 nights accommodations at a full service Los Angeles area hotel
- Dinner at off-site band rehearsal on December 29th
- Daily breakfast in the hotel
- Deluxe motorcoach transportation per itinerary
- Dinner banquet in hotel on December 30th
- Disneyland & Disney’s California Adventure (One Day Park Hopper)
- Parade performance (Pending Disney approval)
- Two rehearsals
- Bandfest Performance
- Rose Parade Performance
- Official Rose Parade program
- Bandfest and post-parade lunches
- GMT Travel Director in Los Angeles
- Pipes on Parade Keep-Sake
- Group Travel App
Note: All listed items are included for three and four night hotel stays.
Price
| Number of occupants in room: |
1 |
2 | 3 |
4 |
| Four (4) night Package |
$1,819 |
$1,569 | $1,469 |
$1,419 |
| Three (3) night Package |
$1,649 |
$1,459 | $1,399 |
$1,349 |
| Children (ages 3-9), Three (3) or Four (4) nights |
$799 |
$799 | $799 |
$799 |
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Package pricing details
The four-night packages include the nights of December 29, 30, 31 and January 1, departing January 2. The three-night packages include the nights of December 29, 30, and 31, departing January 1 following the Rose Parade. The term “occupant” is defined as a trip participant age 10 and older (not including children age 3-9). That total is the number of room occupants and determines the type of rooming package to select.
Important notes:
- If you pay by credit or debit card, a 3% fee will be added, as that is what the banks charges, not our tour company. ACH and eCheck payments along with personal checks mailed to GMT will not incur a fee.
- Package prices do not include transportation costs to or from California.
- Because of the transportation logistics involved in getting marchers to all events in a timely manner, all packages include hotel accommodations.
- The Three-night and Four-night Packages include all items indicated on the “Inclusions & Price” tab.
Important Notes – Please read BEFORE you Register:
- The trip code to use for the trip is MBPP122923.
- All Marchers must create and register with their own account even if you are sharing a room with another Marcher. Family & Friends companions staying in the same room as a Marcher can be registered and paid under the Marcher’s account.
- Family & Friends staying in their own room (i.e., not sharing a room with a marcher) should register separately using their own email address, one registration per additional room. Please do not include them on a marcher’s account.
1. Create your GMT trip account for the 2023 trip
First-time users: If this is your first time using the GMT registration system, create a new account. You will see a Register link at the top right of the Login screen. Enter your marcher email address and password; you will be sent an email with a link to confirm your email address. Once you have confirmed your email address, you will be able to register for the trip.
Not sure if you have an account or not? If you aren’t sure if you have an account or not, try logging in with your email address; if you don’t have an account, you will get an authentication failure screen because the system doesn’t know that email address. On the other hand, if you try to register with an email that is already associated with a GMT account, you will be told that the email address is already taken.
Once you access your account, you will be able to login to the account as often as you like, make package selections, make payments, come back later to make changes or more payments, etc.
2. Register for the new trip – Enter the code MBPP122923 for the Pipes On Parade 2024 Rose Parade trip.
3. Add passenger names registering with you –The system will next ask you “Who’s Going On This Trip?” and prompt you to enter “passenger” names for the trip (including the Marcher’s name). Please do not enter the names of Family & Friends unless they are sharing your room. Family & Friends in their own room will register separately. Once you have added all of the room occupants registering on your trip account, you can click on Proceed. If you aren’t sure of all the names yet, you can add them later.
4. Provide missing information for all passengers (required before you can make any payments) – The system will next bring up a screen with the names of all passengers that you entered. You will then need to provide the missing information for each passenger by clicking on the red Add Missing Info button. The system will allow you to make initial choices for required information, and then come back later to edit and make changes by clicking on the small pencil icon. So, don’t be afraid to make an initial choice, even for insurance – you can always change it later!
Important: You must provide Missing Info for each person registered with you before your payment timeline will appear and you can pay for anyone.
The system will first prompt you to enter the passenger’s personal information such as address, cellphone, and birthdate. Please note that birthdates are needed for electronically signing some documents. International cell phone numbers can be entered by typing “+” followed by the country code and number.
5. Choose a package – The system will next prompt you to “Choose a Package” for the passenger based on the number of nights you are staying and the number of room occupants. Decide on single, double, triple, or quad occupancy and choose a package. Count up the number of people staying in your room that are buying Marcher or Family & Friends packages (any combination of Marchers and Family & Friends not including children age 3-9). That total is the number of room occupants and determines the type of rooming package to select. Note that children ten and older should purchase the adult packages. Packages for children age 3-9 may also be selected at a fixed price of $799 per child. Click on Save when done.
Please make sure that the roommates select the same type of room occupancy (double, triple, or quad) and the same number of nights. It is assumed that all Family & Friends and children registered on a Marcher’s trip account will share the same room.
If you have Family & Friends that want a room by themselves (i.e. not sharing it with the Marcher), please register them separately using their own email address, one registration per additional room. Please do not include them on your registration account.
6. Select addons you wish to purchase – The system will next prompt you to select any available “Addons” you wish to purchase. There are options available for hotel stays before or after the trip. Click Save when done.
7. Fill out the trip questionnaire – The system will next prompt you to fill out a “Trip Questionnaire”. If you will be sharing a room with other Marchers, enter their name(s) into the provided type-in field so that we know to put you in the same room. E.g., “rooming with marcher Sue Jones”. In addition, if you want to have a room near other Marchers or Family & Friends, type their names in this field, e.g. “close to friend John Smith” or “close to Marcher Jerry Blake.” We will do our best to accommodate these requests but we cannot guarantee specific room locations. Note that you do not need to enter into this field the names of Family & Friends or children sharing your room if we already have their names from your registration record. If this field is not applicable to you, just type “N/A”. Click on Proceed when done.
8. Select travel protection insurance – The system will next prompt you to select travel protection insurance for your trip. POP and GMT strongly encourage you to consider purchasing this for your trip, especially the Enhanced Protection option that includes Cancel for any Reason (CFAR) coverage. Please note that the Enhanced Protection/CFAR will cover you for 75% of your non-refundable payments even if you decide to cancel your trip because of uncertainty due to Covid-19. The added cost of insurance will be shown to you and added to your total amount due as part of your first deposit. The Standard Protection coverage from Trip Mate costs about 4.6% of your package price and the Enhanced Protection coverage costs about 7%. Click on Save when done.
IMPORTANT: If you selected a travel protection insurance option, you should pay your premium amount at the time of registration. Note that until your trip protection premium is paid and your deposit is applied, the system will show your trip protection insurance is inactive.
If you select the Enhanced Protection/CFAR extended coverage option: For all participants, the 20-day window to pay your trip protection premium starts when you make your first payment to GMT.
9. Enter medical information – The system will next prompt you to optionally enter any medical information you would like us to be aware of, e.g. allergies, dietary restrictions medical/mobility needs and medical contacts. If a person in your party has food allergies or gluten sensitivity, please make sure to tell us this information so the hotel can make accommodations for you for breakfasts and the banquet. Click Save when done.
10. Digitally sign documents – The system will next prompt the passenger to read and digitally sign three documents. Please read the documents, enter the required information and click Agree for each one.
- Deposit and Cancellation Policies
- General Participation Agreement
- Release of Liability Hold Harmless Agreement
11. Provide emergency contacts – Before proceeding further, it would be a good idea to provide emergency contact(s) for your trip. Click Save when done.
12. Payment timeline – Once you provide all required missing information for each passenger, payment information will be displayed in your account page. You will see your payment timeline with amounts due and dates for each person registered on your trip account. If you click on the small information icon by each amount, it will break down the fees per occupant. If you have questions before paying, please contact Grueninger Music Tours to discuss (see below).
As stated previously, if you selected a travel protection insurance option, you should pay your premium amount at the time of registration.
You are welcome to make a payment at registration time if you choose, or you can login at a later date and make additional payments. You are also welcome to pay your amounts due in multiple installments, by any payment method. This may make it easier for you to budget for your trip!
13. Make your first payment – Click on the red Pay button (with the shopping cart) next which will bring you to the “Payment Methods” page. This is where you will set up one or more ways to pay for your trip (Payment Sources). You can pay either by credit card(s), direct bank transfer(s), or personal check. If paying by credit card, a 3% non-refundable bank convenience fee will be added to your bill. If paying by direct bank transfer, no fees will be added. You can set up a bank transfer in two ways: a quick way if the system knows about your bank already, and a manual way in which you set up a verification procedure using your bank routing and account numbers.
If paying by personal check (rather than a direct bank transfer from your account), please make out the check and mail to:
Grueninger Music Tours
9011 N. Meridian Street, Suite 100
Indianapolis, IN 46260-558
(317) 581-1122
(800) 225-9919
Please put the name of the marcher and POP in the memo portion of the check. Once Grueninger Music Tours receives your check, your account will be credited.
You can select from three amounts to pay:
- the Suggested Amount (the total amount due now for all trip registrants), or
- any Overdue Amount only, or
- a Custom Amount.
For questions about registration, please call or email Grueninger Music Tours at:
Grueninger Music Tours
(317) 581-1122
(800) 225-9919
info@gogmt.com
Terms, Deposit & Cancellation
Terms and Conditions
IMPORTANT: GMT and POP strongly encourage you to consider purchasing travel insurance to protect yourself and your investment. In particular, travel insurance with Cancel for any Reason (“CFAR”) coverage may allow you to cancel up to 48 hours before the trip for any reason whatsoever and may provide a refund of up to 75% of your non-refundable expenditures, even for reasons related to pandemics like COVID-19 (e.g. unwillingness to travel due to the virus).
You are free to choose any travel insurance carrier you want.
GMT is offering travel protection insurance from TripMate when you register for your trip. Two plans are being offered and information can be found HERE. Please enter code F560S for the Standard Coverage plan and F560E for the Enhanced Coverage (CFAR) plan when you are on the registration site. The Standard Coverage plan can be purchased at any time prior to final payment. The Enhanced Plan (CFAR) must be purchased with 20 days of the date of your initial deposit. Your initial deposit date is the date you make your first payment to GMT.
While GMT and POP encourage the purchase of travel insurance, any specific questions regarding coverage need to be addressed directly with the insurance company as we are not insurance experts.
NOTE: New York state residents cannot be sold a travel insurance plan that includes CFAR coverage. Non-US residents cannot be sold either insurance plan.
Payment Schedule
- A $250 non-refundable deposit per participant is due at the registration or by January 15, 2023 at the latest.
- A $350 payment per participant is due to Grueninger Music Tours (GMT) by April 14, 2023 (or within 14 days of receiving your acceptance notification, whichever is later).
- A $450 payment per participant Is due to GMT by July 14, 2023.
- The final balance for all room occupants is due to GMT by October 16, 2023.
- Please understand that the above payments go towards the cost of the rooming package selected, and are NOT additional costs.
Please be aware that POP and GMT have payment requirements to our hotel, transportation company and attractions. Therefore, it is very important we receive your payments on time.
While the overall payment schedule above indicates the deadlines by which payments must be received, a number of our participants have expressed interest in paying for the trip in more installments rather than just the three dates shown. GMT’s registration system allows you to implement a payment plan that works for you, as long as it meets the overall primary payment deadlines above. This may help you budget for the trip.
Cancellation Schedule
- In the event a participant cancels his or her participation from the date of application acceptance through February 28, 2023, all payments except for $250 per person will be refunded.
- In the event a participant cancels his or her participation from March 1, 2023 through April 30, 2023, all payments except for $400 per person will be refunded.
- In the event a participant cancels his or her participation from May 1, 2023 through July 13, 2023, all payments except for $600 per person will be refunded.
- In the event a participant cancels his or her participation from July 14, 2023 through October 13, 2023, all payments except for $800 per person will be refunded.
- There is no refund for a participant cancellation received October 14, 2023 or thereafter.
- Please note, convenience fees charged when using a credit or debit card or ACH or eCheck as a form of payment will not be refunded.
- Any cancellations made within 90 days of the original payment will be refunded (if applicable) to that same form of payment. Cancellations made after 90 days may be refunded (if applicable) by check no matter what form of payment was used originally.
- Travel Protection is available and highly recommended to protect your investment. Details can be found on the registration pages.
Note: GMT must receive written notice of all cancellations and changes.
Other:
- Any individual additions within 60 days prior to departure will be assessed a $50 late charge and will be based on availability in addition to prevailing rates from vendors.
- Name changes are accepted without penalty up to 45 days before departure, unless otherwise determined by airline or vendor agreement. From 45 to 14 days before departure, there will be a name change charge assessed, currently $50/person, in addition to any applicable airline or vendor fees. No name changes are accepted within 14 days of departure.
- Late payments/deposits and required forms are charged a daily service fee of $15.00 per occurrence, per late day. For a maximum late charge of $210.00.
- Any expedited services such as FedEx charges, wire transfer fees assessed by banks and vendors, expedited printing and shipping charges will be passed along to the individual.
- NOTICE OF TRANSPORTATION FUEL SURCHARGE: ALL FUEL SURCHARGES IMPOSED BY AIRLINES AND/OR MOTORCOACH COMPANIES IN EXCESS OF THE COSTS ASSOCIATED WITH THE PRICES CONTRACTED FOR THE POP ARE THE RESPONSIBILITY OF THE INDIVIDUAL TRAVELER. Grueninger Music Tours normally receives notice of fuel surcharge increases between 60 and 30 days prior to the start of a tour and we will notify the individual immediately when/if these charges are imposed.
Frequently Asked Questions
I am rooming with my spouse and our son. I have supplied all of my missing information, but I don’t see how much I owe nor any way to pay my travel protection insurance premium. What should I do?
The system requires you to enter the missing information for everyone registered under your email address before it will show your payment timeline or the Pay button. Click on the Add Missing Info buttons to enter the needed information. Also, if you still need to provide emergency contacts, that will also prevent the Pay button from appearing. After setting up a credit card or bank account, you can then select the Custom Amount option to enter your insurance premium amount and pay it.
I am trying to decide what rooming package to choose. I would be willing to share a room, but I don’t know anyone else going on the trip. Is there a way to find a roommate?
Yes there is. We created a Facebook roommate finder private group which you can join and post something about needing a roommate. Simply go to Facebook and search for “Pipes on Parade Roommate Finder”.
I am trying to estimate the total cost for my trip. Are there other expenses I should expect?
Besides the airfare or other transportation costs to Los Angeles, you will need to pay for transfers to/from the airport (likely LAX), and a few meals. Breakfast will be provided every day, and there is an included banquet on December 30. Lunch is provided on December 30 and January 1. Assuming you don’t check out until January 2, you will have one lunch and three dinners on your own.
Can I make payments in installments or do I have to pay only on the designated deposit dates?
Yes, you may pay in installments. The registration software allows you to make payments of any amount and frequency and using any payment method. For budgeting purposes, you may find it easier to make several smaller payments over several months. You might make some payments via credit card and others via bank transfer to save the credit card fee. When you get to the Make a Payment page, select Pay Custom Amount and enter the amount of your installment payment. Then come back later to make additional installment payments.
Will Rose Parade tickets be available for Family & Friends?
Yes, parade and Bandfest tickets will be available for purchase with the group in the Add-On section (Rose Parade Event Package). In addition, GMT will be making extra tickets available for friends or relatives of Marchers who would like to sit with our group in our block of seats (but who are not on our group tour and are not buying any package). These tickets will be available in the future.
I would like to bring my children with me; is this possible?
Yes, add-on packages for children age 3-9 will be available for purchase. Children will be able to attend all events including breakfasts, banquet, BandFest, and the parade at a reduced price. Children will be given seats on the bus and parade tickets. However, it is mandatory that there be another adult non-marcher accompanying the marcher who will be in charge of the children at all events. Clearly there will be times such as the BandFest, rehearsals, and the parade itself, when the marcher will be otherwise occupied. We do discourage bringing children younger than three. (Please note that children ten and older will need to purchase a Family & Friends package.)
I am a marcher sharing a room with a friend or family member who is also a Marcher. Can I register both of us together and pay for us both on one transaction?
No, each Marcher must register separately with their own email address and pay separately even if sharing a room. The reason is that we must store information about each marcher separately based on their own unique email address. There will be a type-in field for you to enter the marching companion name(s) so that we know to put you in the same room. Note that the same applies to any number of marchers staying together in the same room – you must each register separately and tell us with whom you are rooming.
I am a Marcher sharing a room with a Family & Friends participant who is not marching in the parade. Can I register both of us together and pay for us both on one transaction?
Yes, a Marcher and one or more Family & Friends companions can register on the Marcher’s account and pay for everyone on a single transaction using the same payment method. If more flexibility is desired, they can split up payments using different payment methods (see below).
I am a Marcher sharing a room with Family & Friends participant. Can we register together and each of us use a separate credit card to pay for our portion of the bill?
Yes, it’s possible for you to set up multiple credit cards and multiple direct bank transfers on the account. You can pay for the Marcher on Credit Card #1 (or Bank #1), then switch the payment source to Credit Card #2 (or Bank #2), and then pay for the Family & Friends participant. You can do this for each payment you make. It’s also possible to split payments for the same person using multiple credit cards or direct bank transfers.
