Important note:  All times are Pacific Standard Time (PST). This itinerary is tentative and subject to change at any time. Please check back to this page for up-to-date information.

Terms and Conditions

• General Participation Agreement
• Hold Harmless Agreement

IMPORTANT: GMT and Pride Bands Alliance strongly encourage you to consider purchasing travel insurance to protect yourself and your investment. In particular, travel insurance with Cancel for any Reason (“CFAR”) coverage may allow you to cancel up to 48 hours before the trip for any reason whatsoever and may provide a refund of up to 75% of your non-refundable expenditures.

You are free to choose any travel insurance carrier you want.

GMT is offering travel protection insurance from TripMate when you register for your trip.  PLEASE NOTE:  The Enhanced Plan (CFAR) must be purchased with 14 days of the date of your initial deposit.  Your initial deposit date is the date you make your first payment to GMT through the registration site. For more plan information, click here.

While GMT and Pride Bands Alliance encourage the purchase of travel insurance, any specific questions regarding coverage need to be addressed directly with the insurance company as we are not insurance experts.

NOTE: New York state residents cannot be sold a travel insurance plan that includes CFAR coverage. Non-US residents cannot be sold either insurance plan.

Trip Payment Schedule

• Payment #1: July 15, 2025 $200 per person (non-refundable)
• Payment #2: September 15, 2025 $200 per person
• Payment #3: November 15, 2025 $200 per person
• Payment #4: January 15, 2026 $200 per person
• Payment #5: March 15, 2026 $200 per person
• Payment #6: May 15, 2026 $200 per person
• Payment #7: July 15, 2026 $300 per person
• Payment #8: September 15, 2026 $300 per person
• Payment #9: November 15, 2026 Balance Due

Please understand that the above payments go towards the cost of the rooming package selected, and are NOT additional costs such as AddOns and trip protection.

Please be aware that Pride Bands Alliance and GMT have payment requirements to our hotel and transportation company. Therefore, it is very important we receive your payments on time.

Individual Traveler Cancellation Schedule

Grueninger is required to pay all suppliers well in advance of your tour date. All suppliers have their own cancellation policies, which apply to your booking. Should a cancellation become necessary, please inform Grueninger immediately in writing and request a written confirmation of your cancellation. Upon receipt, Grueninger will follow industry procedures for any applicable refunds as outlined in the supplier’s terms and subject to their review. If you are entitled to a refund, please note that the supplier is responsible for the amount and timing of the refund, not Grueninger.  Generally, flight tickets, hotel reservation and other items provided for the traveler cannot be refunded if they are partially used. Grueninger is not responsible for a supplier’s failure to pay a refund.

In the event an individual must cancel the following schedule will apply using the estimated individual package cost and any non-recoverable costs set forth by Grueninger for the purpose of acquiring vendor services:

Individual cancellations are allowed up to 90 days before departure without penalty (excluding the initial deposit).

If individual cancellation is made 89 to 62 days before departure, the charge is $250.00 in addition to loss of airline seat value and non-refundable costs.

If individual cancellation is made 61 to 45 days before departure, the charge is $500.00 in addition to loss of airline seat value and non-refundable costs.

If individual cancellation is made 44 to 31 days before departure, the charge is $750.00 in addition to loss of airline seat value and non-refundable costs.

There is no refund for individual cancellation within the last 30 days.

Name changes are accepted without penalty up to 46 days before departure. From 45 to 15 days before departure, there will be a reticketing/name change charge assessed, currently $150 ($100 charged by the airline – if applicable), and $50 charged by GMT). No name changes are accepted within 14 days of departure.

Note: Grueninger must receive written notice of all cancellations and changes.  Emails should be sent to [email protected]. The date of the postmark is the date used to determine the amount of the cancellation fee.  All money and fees paid prior to individual cancellation are non-refundable.  No refunds or credits will be issued for a cancelled participant.

Because we strictly adhere to our cancellation policy, travel protection coverage is strongly recommended.

Other:

• Any individual registrations or additions within 45 days prior to departure will be assessed a $50 late charge and will be based on availability in addition to prevailing rates from vendors.
• Late payments/deposits and required forms are charged a daily service fee of $15.00 per occurrence, per late day. For a maximum late charge of $210.00.
• Any expedited services such as FedEx charges, wire transfer fees assessed by banks and vendors, expedited printing and shipping charges will be passed along to the individual.
• NOTICE OF TRANSPORTATION FUEL SURCHARGE: ALL FUEL SURCHARGES IMPOSED BY AIRLINES AND/OR MOTORCOACH COMPANIES IN EXCESS OF THE COSTS ASSOCIATED WITH THE PRICES CONTRACTED FOR THE PRIDE BANDS ALLIANCE ARE THE RESPONSIBILITY OF THE INDIVIDUAL TRAVELER. Grueninger Music Tours normally receives notice of fuel surcharge increases between 60 and 30 days prior to the start of a tour and we will notify the individual immediately when/if these charges are imposed.